Privacy Policy

Thorpe Satchville Village Hall

Last updated: 17 September 2025

Thorpe Satchville Village Hall (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website, contact us, or use our services. As a registered charity and community organisation, we are committed to transparency and responsible data handling.

1. Who We Are

Thorpe Satchville Village Hall is a charitable organisation serving the local community. Our website provides information about our facilities, events, and hire services.

Registered charity number: 521509
Website: www.thorpesatchvillehall.co.uk
Email: thorpesatchvillevh@gmail.com

2. What Personal Data We Collect

We may collect and process the following personal data:

Your name and contact details (email address, phone number)
Booking or enquiry information
Event-related details (e.g. type of event, dates requested)
Email addresses submitted via newsletter sign-up
Technical data (e.g. IP address, browser type, cookies)

We do not collect sensitive personal data (e.g. health, religious beliefs) through the website.

3. How We Collect Your Data

We collect data through:

Contact or booking forms on our website
Email correspondence
Newsletter sign-up forms
Cookies and analytics tools (see Section 7)

4. How We Use Your Data

We only use your data for the following purposes:

To respond to your enquiries or booking requests
To manage hall bookings and communicate with you
To send updates or newsletters (only with your consent)
To improve our website and user experience

5. Lawful Basis for Processing

Under the UK General Data Protection Regulation (UK GDPR), our lawful bases for processing your data are:

Consent – where you’ve agreed to receive updates or emails
Contract – to fulfil a hire request or respond to an enquiry
Legitimate interest – to run and promote our hall and events

6. Who We Share Your Data With

We will not sell or share your data with third parties for marketing.

We may share data with trusted service providers (e.g. website hosting or email systems), but only where necessary and under strict data protection agreements.

7. Cookies and Website Analytics

Our website may use cookies to enhance functionality and collect anonymous statistics (e.g. via Google Analytics). You can control or disable cookies through your browser settings.

8. How We Protect Your Data

We take appropriate measures to protect your personal data, including secure servers, password protection, and limited access to data by authorised volunteers only.

9. Your Rights

Under UK data protection law, you have the right to:

Access a copy of your data
Request correction or deletion of your data
Object to or restrict our use of your data
Withdraw consent (e.g. unsubscribe from emails)

To exercise any of these rights, please contact us at thorpesatchvillevh@gmail.com.

10. Contact Us

If you have any questions about this policy or how your data is handled, contact:

Data Protection Contact
Thorpe Satchville Village Hall
Email: thorpesatchvillevh@gmail.com